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When you can’t find the words to express yourself in an email, it’s always nice to start with a greeting. Although “I hope this email finds you well” is an appropriate and polite way to begin your message, it can become quite repetitive. It is easy to fall back on formulaic lines that everybody else uses.
The phrase “I hope this email finds you well” is a polite way of expressing concern for the recipient’s wellbeing. It conveys a positive sentiment that acknowledges the recipient and wishes them good health, success, and peace. It is a form of small talk that the recipient doesn’t necessarily need to reply to, and they have probably heard it thousands of times, so it doesn’t feel very personal!
To make your emails stand out, consider exploring various alternatives to “I hope this email finds you well.” Here are some creative ways to start an email:
Alternatives to “I Hope This Email Finds You Well”
Some great (and better) alternatives to “I hope this email finds you well.”
1. I know you are busy, so I’ll keep it brief
Conveying your understanding of how busy the recipient is can be an effective way to thank them for their attention. It shows that you value their time and you are not about to waste it with a long email discussion!
2. Allow me to introduce myself
Introducing yourself is a great way to start the conversation and break the ice. The recipient will have an insight into who you are, why you are writing, and what kind of relationship you may have in the future.
3. As we discussed, I’m reaching out about…
I’m reaching out about…” is a great way to explain what the email is about upfront, and it can help pique the recipient’s interest. By being specific, the conversation can get to the point quicker, and it’s a good way to introduce what you will be talking about.
4. I hope you enjoyed your weekend
If it’s Monday, you can express yourself with “Happy Monday!” (informal) or “I hope you enjoyed the weekend!” (more formal) It shows that you are not all business, which can be refreshing for some people who may be used to emails being solely about work or tasks.
See: Happy Weekend Wishes and Quotes
5. I’d love an update on (task)
If you need to catch up with the recipient or touch base on a project, this is an effective way to open the conversation. You’re letting them know that you are looking for information and their input is valued.
6. To follow up on our meeting…
“To follow up on our meeting” is a great way to transition from an in-person meeting to an email. The recipient will be reminded of the conversation, and you can move right along with the agenda.
7. Quick question about…
If you are looking for a quick response, this is a great way to start the conversation and let them know that you don’t expect an in-depth answer.
8. I saw your recent post on…
If you want to recognize their work, accomplishments, or anything they have recently shared publicly, this is a great way to start an email and grab their attention.
9. (Mutual connection) suggested I reach out to you
If you were referred to the recipient, it is always a good idea to mention who made the connection. It will give them the context of why you are reaching out and who you know.
10. We met at…
When you have met the recipient in person, it is nice to remind them of how you know each other. You can provide a brief story about how/where you met or any interesting stories that happened during the interaction.
11. How are things?
This is a good way to start an informal conversation, and it can be useful if you haven’t talked in a while and want to catch up. It is best to say this to a coworker you know very well or your friends. It’s another way of saying, “How is everything?” They may or may not respond to this general greeting.
12. I’m eager to hear your expertise on…
Asking for someone’s expertise is a great way to start a conversation when you need the recipient’s opinion or advice on a certain topic. It shows that you value their input, and most people appreciate being called an expert from time to time!
13. I hope you had a nice break
If the recipient has been on vacation recently, you can use this opening to show your knowledge without making any assumptions. It is a great way to make small talk and pave the way for friendly conversation.
14. Hope you are surviving the day
If it’s been a hectic day and you need to catch up with the recipient quickly, this is an informal way to start the conversation. It expresses empathy and understanding that they may be having a tough day. This can lighten the mood and set the tone for more relaxed interaction.
15. How did (project or event) go?
If the recipient is working on a project or has attended an event recently, it’s good to see how it went. It shows that you are genuine and interested in their work. You can follow up with other questions related to the project if needed.
16. I hope all is well
This is quite a repetitive phrase, but it is still a good way to open an email. It’s casual and friendly but not too intrusive or overwhelming. If you don’t have anything else to say, this basic phrase is all that is needed! See more about: “I hope all is well.”
17. I’m glad we had the chance to chat at the (event)
If you had a conversation in person and could exchange contact information, it would be nice to email them after the event. It shows that you appreciate their time and care enough to follow up.
18. Are you attending (event name)?
If you are aware of an event that the recipient may want to attend, you can use this phrase to start the conversation. It could be a great opportunity for them, and they will appreciate that you thought of them.
19. How are you doing?
This is another classic phrase that can be used to start an email. It’s very casual and informal and best used with a friend who you haven’t seen in a while.
20. I am writing to you in connection to/ regarding…
If you need to send an email for work or a more formal purpose, this is the best way to start. It sets the tone that your request is serious and important but still respectful.
21. Did you have any luck with…
If the recipient was working on something before and asked for advice or help, it is nice to follow up and check if they could find what they were looking for. It shows that you are genuinely interested in their success.
22. Great to connect with you
This phrase is great to use after exchanging contact information with someone. It’s a good way to show that you enjoyed your conversation and would like to continue the relationship.
Using any of these alternatives in your emails will help make them stand out from the crowd and show that you are taking the time to be personal in your interactions.
These alternative phrases express your interest in the recipient while still getting the point across— and they don’t feel as formulaic as “I hope this email finds you well.” Ultimately, these alternatives can help make your emails more memorable and enjoyable to read.
Commonly Asked Questions
Other questions related to our topic:
What Does “I Hope This Email Finds You Well” Mean?
This phrase is used to express politeness and concern while introducing an email. It is a way to show that you care about the recipient and hope they are doing okay.
How Can I Write a Great Email?
Using alternative phrases like the ones discussed above can help make your emails stand out from the crowd. Additionally, making sure to use a professional tone, addressing the recipient by name, and proofreading for errors are all important steps in writing great emails. Keep your emails short and simple; an ideal length is around 50-125 words.
How to Reply to “I Hope This Email Finds You Well”?
You don’t need to reply to “I hope this email finds you well” as it is a polite expression rather than a question. However, you can reply with your own expression of politeness and concern, such as “thank you for getting in touch” or “thank you for your email.”
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I'm an Irish tutor and founder of TPR Teaching. I started teaching in 2016 and have since taught in the UK, Spain, and online.
I love learning new things about the English language and how to teach it better. I'm always trying to improve my knowledge, so I can better meet the needs of others!
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